ProductivityCast, the weekly show about all things personal productivity-logo

ProductivityCast, the weekly show about all things personal productivity

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038 The Evening Routine – ProductivityCast

In Episode 037, we discussed the power of routines in your day, and specifically, your morning routine. In this episode, we cover the evening routine and how to make your evening routine a productivity enabler in your life. (If you’re reading this in a podcast directory/app, please visit for clickable links and the full show notes and transcript of this cast.) Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please...


037 The Morning Routine – ProductivityCast

There’s a long-standing misconception (in Ray Sidney-Smith's humble opinion) that habits are how you become more productive. But, it’s actually your routines that power your habits, and therefore, your personal productivity. In this episode of ProductivityCast, we discuss the power of routines, and specifically look at the morning routine. We discuss each of our morning routines and discuss some challenges facing building a good morning routine. (If you’re reading this in a podcast...


036 The Do-Not-Do List – ProductivityCast

Commonly, we discuss how to better manage your personal productivity through the effective use of task lists. Today, we discuss a counterintuitive productivity concept that Augusto Pinaud has been using for many years--the "Do-Not-Do" List. In this way, this is another use of task lists but, in this case, it's a way to identify what you shouldn't do. In this episode of ProductivityCast, we discuss the idea of the Do-Not-Do list and how you might use it in your personal productivity system....


035 What Is the Bullet Journal? How Does It Work? – ProductivityCast

Do you use paper for your productivity system? Do you use a digital system? Or, a hybrid productivity system? In this episode of ProductivityCast, we highlight the Bullet Journal, an all-paper productivity system developed by a productivity enthusiast, Ryder Carroll. It doesn't matter what you use, you can learn a thing or two about your own productivity system when you look at how others "on the other side" use their systems to get more done. (If you’re reading this in a podcast...


034 What Are Your Best Productivity Habits/Routines? – ProductivityCast

This week, we discuss on ProductivityCast the importance of productivity habits and/or routines. What are your best productivity habits/routines? And, we ask that of each of the ProductivityCast teammates. Spend some time thinking this week about how you can level up your productive habits and/or routines. And, let us know about them in the comments! (If you’re reading this in a podcast directory, please visit for clickable links and the full show notes and...


033 Everyday Carry, Productivity Edition – ProductivityCast

We get up every day, and we walk out of the house with the tools we need to get through the day. Do you stop and think about what it is that you carry, and why? Are there things that could help you? Are you carrying items that you don’t need? In this episode of ProductivityCast, the team discusses their everyday carry for personal productivity. (If you’re reading this in a podcast directory, please visit for clickable links and the full show notes and...


032 Rejuvenating Your Personal Productivity System – ProductivityCast

In this cast, we tackle the questions: What is rejuvenating, re-charging, and rebooting your personal productivity system? And, what reasons might lead you to need a reboot of your personal productivity system? What are existing methods you know of or have tried for rejuvenating your productivity? What are some hurdles to be mindful of when doing a rejuvenation/recharge/reboot of your system(s)? The ProductivityCast team discusses how they view and approach productivity rejuvenation and...


031 Productivity Data, Part 2 – Passive Tracking

In our last cast, we discussed the power of active tracking for greater productivity. If not, it’s highly recommended you go back and listen to that cast first. You will learn about empowered choice and for that alone, the previous cast is worthwhile. Today on this cast, we discuss the importance of taking charge of the passive data being collected about you already and learning to track data that you can use productively without having to do all the work. In contrast to our active...


030 Productivity Data – Part 1 – Active Tracking – ProductivityCast

You can track almost any kind of data and then review and reflect on that data to make informed decisions about your productive future. Most people, however, do not. Movements, like that of Quantified Self, whose tagline is “self-knowledge through numbers,” aim to help individuals track data to improve their lives in whatever way they choose. In this cast, the ProductivityCast team looks at the state of the world through the lens of active tracking (versus passive tracking, which we’ll...


029 Inbox Zero, Inbox One, and Processing Email Messages – ProductivityCast

As we discussed email in the last episode, email management of multiple accounts has its positives and negatives. All of us, Augusto, Art, Francis and I have multiple email accounts. And, to be honest, I don’t know many people who have only one solitary email account. But, whether you have one inbox, or 10 inboxes, one methodology that’s cropped up and lingered for nearly two decades is the idea of Inbox Zero. In this cast, we discuss the history of Inbox Zero (with the pros and cons),...


028 How Many Email Accounts Do You Have, and Why? – ProductivityCast

We all use email every day. It’s hard to imagine work and personal life pre-email technology. And, while it serves many functions, it also tends to multiply in numbers--literally, the number of accounts we create and manage over time. In this episode, the ProductivityCast team discusses how many email accounts we have, and the purpose of each email account in our productivity systems. Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click...


027 Getting Back to Work – ProductivityCast

Have you ever taken time off of work and returned to find yourself not being as productive as you’d like? Whether it’s for a couple days away to a longer hiatus, leaving work behind and then getting back to work can be challenging to your productivity and systems. In this episode, the ProductivityCast team discusses how to get back to work effectively. Enjoy! Give us feedback! And, thanks for listening! If you'd like to discuss this episode, please click here to leave a comment down below...


026 Ways to Build Your External Brain for Greater Productivity – ProductivityCast

In today's world, it's impossible to remember everything we can know. From passwords to tasks to calendar appointments and more, there are data out there that simply don't belong rolling around clouding up our focus. And, thankfully, we have the ability to externalize this information from retention to recall. In this cast, the ProductivityCast team looks at the concept of the external brain as a productivity enabler. Enjoy! Give us feedback! And, thanks for listening! If you'd like to...


025 How Next-Action Thinking Changes Over Time – ProductivityCast

25 episodes! Thank you all for listening and helping us grow the ProductivityCast community! As we grow and change in our personal and professional lives, we should all consider if the way you see your “next actions” (the granular, physical tasks we take to move projects forward, a la Getting Things Done by David Allen). If we approach next-action crafting in time chunks smaller or larger, or based on different contexts, than you need to accomplish them, then we’ll see ourselves being less...


024 Can Productivity Be Fun? – ProductivityCast

On this cast, we have some fun! That is, we ask ourselves the question, can productivity be fun? The ProductivityCast team talks about the concept of adding fun into your productive life. We discuss the potential opportunities to incorporate play into your work, gamifying your productivity system, negative stereotyping by business about the idea of games in a professional space, and more. How are you adding fun into your productivity? Enjoy! Give us feedback! And, thanks for listening! If...


023 – Getting Done While Still Having Fun: Holiday and New Year Productivity Planning – ProductivityCast

The winter holidays season is upon us and soon the new year! And, there’s no time like the present to start planning for the upcoming holidays and new year. To reduce distress and increase the opportunities to enjoy and celebrate time with family, friends and work colleagues during this season, good planning (and execution) is vital. What do you do to prepare for the holidays and new year? In this cast, the ProductivityCast team converses about strategies to squeeze more out of your time and...


022 Productivity Pet Peeves – ProductivityCast

You know the productivity annoyances you deal with daily or weekly when coworkers or family or friends waste your time or resources. Some things get under all of our skins. And, it's best to occasionally talk about them, and even strategize how to address them and overcome them. What are your biggest productivity pet peeves? We'd like to know! We present ours on this cast for you to know how to identify and overcome them! Enjoy! Give us feedback! And, thanks for listening! If you'd like to...


021 Digital Decluttering – ProductivityCast

Clutter is a pernicious problem for many people. And, so is its cousin, digital clutter. Across your many desktop and mobile devices now prevalent in daily life, we house files piled high (metaphorically speaking) that as Art Gelwicks aptly notes, lives on "without a clearly defined purpose." Clearly this is a complicated issue and the ProductivityCast team has a healthy debate about the practicality of managing our digital worlds, and what awaits us in the future for digital information...


020 Valuing Other People’s Time – ProductivityCast

Augusto received mistakenly a letter from his local municipality, and the time-wasting process began of fixing another person’s mistakes. And, yes, people will make mistakes. You will make mistakes. But, the deeper issue here is valuing other people’s time. There are many issues when respecting and understanding the productive value of other people's time. And, in this cast, we guide you on how to be more productive when valuing other people's time and helping them understand how to value...


019 Maker, Manager and the Artist’s Productivity – ProductivityCast

Eight years ago Paul Graham wrote an article characterizing two different types of time management, each centering on either a maker or manager perspective. The maker schedule is that of the individual who needs longer stretches of time in order to create, whereas the manager schedule is structured around meetings and shorter periods of work times. But times, they are a-changing...and fast! In this cast, the ProductivityCast team looks at potentially new additions to the maker and manager...