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024 - How to Run a Meeting - and not waste everyone’s time

A lot of Project Management is about communicating and managing people. And one of our most frequently used tools for this is the meeting. In this episode we share some tips our best practices for making meetings productive - and not wasting yours and everyone else's time. Based on popular demand, Kate and Kim share some of their top productivity tips for running an effective meeting that doesn’t waste everyone’s (including your) time JOIN THE HAPPY HOUR! Get access to all podcasts, PDU...


023-Learning to Swim: Getting oriented in a new organization without going under

Getting started in a new organization, new customer, or new parts of your current org can be tough, especially since managing a project usually means you need to navigate all those waters like a pro - out of the gate. But how do you do that? How do you “get to know” the organization quickly and effectively so you can get the show on the road? This episode we talk with a Change Management specialist, Dilerjit Oberoi, who will help us learn to "swim" in a new organization - or to new parts...


022-Getting to Yes: Negotiation for non-negotiators (part 2 of 2)

Negotiation is part of what we do every day - from negotiating for the best project resources to negotiating what you and your significant other are going to have for dinner. But for those of us who don’t feel like natural negotiators, how can we learn to negotiate in a way that helps us address our needs while not risking the long term relationships? That’s where the Harvard Negotiation Project comes in! One of our favorite business books, “Getting to Yes,” is a quick and easy read which...


021-Getting to Yes: Negotiation for non-negotiators (part 1 of 2)

Negotiation is part of what we do every day - from negotiating for the best project resources to negotiating what you and your significant other are going to have for dinner. But for those of us who don’t feel like natural negotiators, how can we learn to negotiate in a way that helps us address our needs while not risking the long term relationships? That’s where the Harvard Negotiation Project comes in! One of our favorite business books, “Getting to Yes,” is a quick and easy read which...


020-An Influence Toolkit: Getting stuff done without authority

How do you get people to get stuff done when you have no "authority?" That’s a lot of the art of Project Management! In today’s episode, we walk through a few of Kate and Kim’s secret weapons that you can use to get things done even when you don’t have formal authority. This entire podcast was inspired by a great question from one of our PM Happy Hour members - big shout-out to Dani! Whether you are a Member or a Listener, we love to hear from you - give us a shout anytime at...


019-Stage Direction in the Boardroom

It can be challenging enough to deliver a project with tough timelines, budgets and limited resources. But what happens when your project is high profile? I mean, REALLY high profile? High profile in that your stakeholders include business executives, regulatory agencies, and heads of governments who do not align on key issues? And what if, at stake, is a program which could bring tens or hundreds of millions of dollars to communities that very much need it? That’s the daily reality of...


018-What I wish I’d known when I started Project Management

Oh, this was a fun one :-) Kate and I share a happy hour with you as we think back on all the things we wish we knew when we started project management. We trade lessons-learned back and forth - and we’re sure you can identify with some of these! Warning in advance - audio quality isn’t the best in my kitchen, and we do digress a bit, but it’s a fun listen and there are some really good nuggets in here. Enjoy! JOIN THE HAPPY HOUR! Get access to all podcasts, PDU certificates, bonus...


A05-PM Appetizer – Weekly Roll-up Scheduling

How do you make sense of (and get your stakeholders to understand) a 200-line project plan? Or how about a program with 6 workstreams, each with 200 line project plans? How do you make a useful schedule for a smaller schedule, maybe for a personal project that you can share with “non-pm’s” that they can make sense of? This week we discuss using a “weekly roll-up” method for viewing schedules. It doesn’t necessarily replace your 200-line plan, but it is a very useful way for summarizing...


017-Working with Creatives

Creative projects can be very fulfilling and provide tremendous value to any organization. But, they can also be very susceptible to scope creep. For those of us used to dealing in data-driven GANTT charts and Risk reports, how can we effectively approach a project with creative deliverables? Especially if we are not sure what those deliverables are supposed to look like? And how do we get objective results when it depends on subjective feedback? Today’s guest, Shawn Hardy, will walk us...


Announcement - our PM Happy Hour Membership is live!

Hello Happy Hour! A quick announcement to let everyone know that our Project Management Happy Hour Membership is now LIVE! Join now to get access to all our benefits! And for a limited time, the membership is HALF PRICE! Sign up and you lock that price in forever Click here to find out more! Or browse to


A04-PM Appetizer - Be the CEO of your Project

A big differentiator between projects that succeed and projects that fail is the engagement and commitment of the Project Manager. Are they just going through the motions? Or are they taking charge? In this short “Appetizer” episode, we share some tasty bites which might help you re-think how you approach leadership in your project. PM HAPPY HOUR MEMBERSHIP IS HERE! We have just launched our PM Happy Hour Membership! Want easy PDU’s reported to PMI for you? Want bonus content? Webinars?...


016-Story Time! Better communication through narrative

*SO* much about project success is dependent on communication that we love to have communication experts on the show. Today’s guests, authors of the new book, “How to avoid a huge Leadersh*t,” will talk us through practical methods and examples for how to use narrative to effectively communicate - from introducing yourself to a group of people, to trying to justify projects and get stakeholder buy-in. We all relate to stories, so it’s only natural to communicate with them! ABOUT OUR...


015-Meet your Mentor! with PMO Joe

In today’s episode, Phoenix-based head of The PMO Squad, Joe Pusz (also known in the PM community as PMO Joe) will share his knowledge on Mentorship with us. In addition to his deep experience on the topic, his organization partners with Vets to PM, a mentorship program which pairs US Veterans with experienced PMs to help them enter the PM field. PMO Joe is a master of Mentorship, and helps us understand the benefits to both the Mentor and Mentee, and shares some valuable tips for getting...


A03-PM Appetizer-Building Trust with “Trust Bricks”

In today’s short-format “Appetiser” episode, we have a tasty little nugget to share about building trust. Trust is essential for building effective working relationships with your team, sponsors and stakeholders. But how do you do it? In today’s show, we talk about a couple specific techniques you can use to build - or repair- trust. TIMESTAMPS (A new feature, highlighting timestamps of key topics): 1:23 Why does building trust matter? 1:50 Why build trust with you team? 2:22 What is...


014-Condition RED! Breaking bad news to your stakeholders

Everyone has something go wrong on their projects at some point. As much as we dread breaking the news, how we communicate these problems to our stakeholders can have a greater impact on our project and long term business relationships than the problems themselves. In today’s episode we share our own horror stories about project calamities, and share some lessons learned and tips for communicating with our stakeholders and sponsors through these issues. Do it right, and you can come out...


013-Don't guess! Plan your project with SCIENCE using Monte Carlo analysis

Although touched on in the PMBOK, most of us have little exposure to Monte Carlo analysis – which is a shame! Monte Carlo analysis can add a new level of credibility to our planning when the stakes are high by backing it with real science and statistical models. In this episode, we demystify this tool, discuss its benefits, when it is appropriate, and why math is our friend J From mining to professional services, contact centers and orbital battle stations, we discuss how Monte Carlo can...


012-Sassy or Assertive? Women in Project Management

There is enough to deal with in project management without gender issues making it even tougher. So, today we openly talk about challenges women can face in the workplace. Rather than hit you with a bunch of statistics (which are also important), Kate will share some real-life examples of challenges she’s faced, and we talk openly about ways to address them. Guys, you should listen - you might be surprised what kind of challenges women have to deal with sometimes. MEMBERSHIP COMING...


011-A love letter to my RAID log

This episode, we talk about an old stand-by in the PM world, the RAID Log. RAID Logs (Risks, Actions, Issues and Decisions) are an essential tool that every PM needs in their toolbox. Heck, you can effectively run an entire project from one! If you have never heard of them before, you need to check in – whether you have a small project or a major program, RAID logs can save your bacon. And if you’ve used them in the past, tune in for some tips to be super effective with them. FREE RAID...


010-The Sweet Irony of Failed MS Project Server Implementations

Microsoft Project Professional client is a staple in the industry, and is probably where most of learned what a GANTT chart is. But what about the online version for teams, Project Server? It seems to be the default PPM solution organizations think about when considering PPM, but Is it really all that? Anecdotally, a lot of organizations fail with the product. But is it the product’s fault? And why is that failure so ironic? And what other options are there out in the market? GREAT USER...


A02-PM Appetizer – Dealing with Project “Yellow Lights”

We all run into those little “Yellow Lights” on projects – those moments when you think, “wait a minute… that’s not right.” All too often, we “floor it” and try to get through the light before it gets red - only to end up in a head-on collision! Today, we take a lesson from Mahan Khalsa’s great book, “Let’s Get Real or Let’s Not Play” for how to handle these critical moments when we realize that something is definitely not right. PM HAPPY HOUR MEMBERSHIP COMING!` We are going to be...