Systemize Your Success Podcast

🎙 Time tracking and its importance in business operations are discussed in this episode. Dr. Steve Day shares update on their time tracking policies, including the use of new apps and tools such as ManicTime, particularly focusing on the implementation of screenshot tracking. Steve explains the reasons behind this shift, citing both negative instances of time manipulation and the positive impact on productivity and efficiency. The episode also delves into the importance of transparent communication with employees about the purpose and benefits of time tracking to maintain trust and productivity within the team. KEY TAKEAWAYS 💡 Time tracking can be a valuable tool for businesses to optimise efficiency, productivity, and workload delegation. 💡 Implementing time-tracking software with screenshot capabilities can provide valuable evidence in case of disciplinary issues or security concerns. 💡 It is important to communicate openly with employees about the reasons for implementing time tracking and how it benefits both the company and the individual. 💡 Using time-tracking software can help identify areas for improvement, optimise processes, and increase overall productivity. 💡 Transparency and clear communication about the purpose of time tracking can help build trust and improve relationships within the team. BEST MOMENTS 00:18 - 💬 “There has been a slight shift in my thinking around tracking time.” 06:13 - 💬 “This was a game changer for me, I could now go back to an entire day, an entire week’s worth of work and pretty accurately to the minute track exactly what I’d been doing.” 17:18 - 💬 “If somebody is honest, if somebody would track their time honestly anyway, if they have no intention of dragging things out, they're going to work hard, they're going to be productive, they're going to get work done in the time that they're being paid to work.” TIMESTAMPED OVERVIEW 00:00 Podcast discusses updated time tracking policies. 03:09 Negative incident of a staff member manipulating timekeeping. 08:34 Tracks time and activities across all devices. 09:35 Track time and optimise tasks for efficiency. 13:12 Reviewing tasks, building trust, and eliminating distrust. 17:47 Measure productivity and improve it with tracking. 20:14 Employee exodus following company software deployment. VALUABLE RESOURCES Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Dr. Steve Day explores the misconception that systems stifle creativity. He discusses how, when implemented correctly, systems can enhance productivity and creativity within a business. Steve provides examples of how systems can streamline task processes and emphasises the importance of balancing structure with the creative freedom to maximise team members' potential and effectively achieve business goals. Through real-life examples and personal experiences, Steve highlights the significance of implementing systems to support and empower individuals in their roles, ultimately leading to a more productive and successful business environment. KEY TAKEAWAYS 💡 Systems can enhance creativity and productivity when done right. 💡 Systems can provide structure and guidelines for creatives to work within, ensuring consistency and brand alignment. 💡 Systems can support experts in their field by handling administrative tasks, allowing them to focus on their expertise. 💡 Automation and systems can streamline processes and improve efficiency in tasks like sales follow-ups and course production. 💡 Standardizing processes through systems can lead to a better client experience and higher-quality products and services. BEST MOMENTS 12:37 - 💬 “So put some systems, put some admin support in, and now you've got a team that is actually much more productive.” 12:52 - 💬 “The team working together is actually much more productive than each individual working on their own in a silo.” 19:50 - 💬 “The more systemised it is, the more chance you've got of reaching your goal, which is obviously to summit the mountain.” 22:44 - 💬 “Systems are not only able to increase and enhance creativity, but they are essential for getting the best, the most value out of your creatives and people who, in your business, are experts in their own field.” TIMESTAMPED OVERVIEW 00:00 Explaining the importance of brand guidelines for creativity. 03:41 Graphic designers must know the software and collaborate. 10:11 Automate sales tasks to relieve salesperson's admin. 12:22 Teamwork leads to greater productivity and success. 15:00 System supports role, enhances creativity, and standardisation. 21:40 Experts need guidelines for standardised, consistent results. 22:50 Encouragement to share, review, and have fun. VALUABLE RESOURCES Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode of the “Systemize Your Success” Podcast, Dr. Steve Day delves into artificial intelligence and its impact on administrative staff. He discusses the importance of leveraging AI tools like ChatGPT to increase productivity and stay competitive in the marketplace. Steve shares his insights on how AI can revolutionise content creation, social media management, and brainstorming processes within a business. He emphasises the need for staff to embrace AI technology to enhance their skill sets and remain valuable in the workplace. KEY TAKEAWAYS 💡 AI Technology is Essential: Encouraging staff to utilise AI technology is crucial for increasing productivity and staying competitive in the marketplace. 💡 Skill Development: Providing training and opportunities for staff to become proficient in AI technologies can make them more valuable in the workplace. 💡 Efficiency and Productivity: AI tools like ChatGPT can significantly increase work output and save time in content creation and social media management tasks. 💡 Maintaining Loyalty: Investing in staff training and skill development can help retain loyal employees who contribute to a positive team dynamic. 💡 Long-Term Business Success: Embracing AI technology and upskilling staff can lead to short-term benefits for the business and ensure long-term competitiveness in the market. BEST MOMENTS 02:29 - 💬 “If our staff aren't utilising the best in technology right now, then A, we're missing out massively on increased productivity that it can actually give them.” 10:00 - 💬 “If we don't do this, if we don't force our staff almost, or encourage or empower them to utilise the vessels, they will get unskilled in a new era.” 10:34 - 💬 “I want to spend time now encouraging my staff and giving them opportunities, training, and time to skill themselves up and become even more productive.” 11:40 - 💬 “I am encouraging my staff every day to start using AI more, to start understanding prompt engineering, and to start actually using it.” TIMESTAMPED OVERVIEW 00:00 Embrace AI for increased productivity and security. 04:26 Staff use AI for social media replies. 08:30 Encourage staff to use AI for benefits. 11:10 Encourage staff to use AI for content. VALUABLE RESOURCES Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 This episode delves into the power of the mind and how our beliefs and conditioning influence our behaviours and, ultimately, our success in business and life. Drawing from his background in neurology and psychiatry, Steve discusses the importance of changing our beliefs to achieve our goals. He emphasises the role of creating systems in business to free up time and increase efficiency. Through personal experiences and insights from coaching programs, Steve explores the impact of mindset on business success and offers practical advice on overcoming pre-programmed fears and doubts to achieve desired outcomes. KEY TAKEAWAYS 💡 The mind is a powerful tool, and our beliefs play a significant role in our success. 💡 Building a systemised business requires changing fundamental behaviours and emotions. 💡 Success in business is influenced by internal wiring and past experiences. 💡 Belief in the outcome and trust in the process are crucial for success. 💡 Role models and success stories can inspire belief and confidence in achieving goals. BEST MOMENTS 00:00 - 💬 “The mind is such a powerful tool, and yet many of us live in the belief that we are in control of our thoughts and our emotions and that most of the decisions we make are conscious ones, and that is why we are or are not successful.” 03:37 - 💬 “We all get used to feeling certain ways, and we get used to having those emotions sort of living and swimming around in us on a daily basis.” 16:08 - 💬 “Our behaviours, our reactions, our actions are largely influenced by our internal wiring.” 34:47 - 💬 “The more things we can put into place to create a vision of certainty, of belief, then it is much more likely that it will positively affect the way we react and act and our emotions in response to stimuli throughout the process of going through it.” TIMESTAMPED OVERVIEW 00:00 Exploring mindset in business and life growth. 04:10 Defaulting to familiar state, even detrimental, busy. 07:53 Doubts and fears impact future success negatively. 12:24 Unconscious brain rewiring impacts conscious thoughts and actions. 14:46 Past experiences influence our behaviours. 17:36 Brain growth, business success, overcome preconceptions. 23:27 Lack of money can delay creating efficient systems. 26:06 Understanding, beliefs, and success in business conflicts. 30:31 Coaching success linked to referrals and trust. 33:42 Fear affects actions, beliefs, and emotions. Seek certainty for a positive impact on responses. 36:16 Encourages engagement and offers deeper insights and resources. VALUABLE RESOURCES Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 Books mentioned in the Episode: ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this podcast episode, Dr. Steve Day discusses the detrimental effects of interruptions on productivity and introduces the concept of asynchronous communication as a solution. Drawing from personal experiences and scientific studies, he emphasises the importance of implementing effective communication policies within businesses to minimise interruptions and enhance productivity. Steve shares practical strategies, such as using task-based communication, video communication, and designated channels for questions, to streamline communication processes and empower team members to focus on their most important work. KEY TAKEAWAYS 💡 Interruptions kill productivity, and it takes around 20 minutes for the mind to refocus after being interrupted. 💡 Asynchronous communication is more efficient than conversations, leading to increased productivity. 💡 Implementing effective communication policies, such as task-based communications and using video or audio for explanations, can significantly improve workflow. 💡 Having a structured way of communicating, such as a dedicated Slack channel for questions and scheduled times for answering them, can reduce interruptions and increase focus on essential tasks. 💡 Encouraging team members to provide suggestions before questions can empower them to become better problem-solvers and decision-makers. BEST MOMENTS 00:00 - 💬 “Interruptions kill productivity. There are loads of scientific studies on this stuff to show that it takes around 20 minutes for the mind to refocus after being interrupted.” 00:56 - 💬 “Asynchronous communications are more efficient than conversations.” 02:55 - 💬 “We've got to protect our time. And similarly, we need to actually protect our staff's time.” 07:34 - 💬 “Understanding how to efficiently communicate complex or simple problems is important, and video or audio is a great way to do that.” 19:34 - 💬 “By combining all of these things together, it allows us to hugely reduce the number of interruptions, not just for you but also for your team and between team members.” TIMESTAMPED OVERVIEW 00:00 Interruptions harm productivity, and asynchronous communication is better. 04:01 The Operations manager implements simple policies for productivity. 07:25 Effective asynchronous communication is key for an organisation. 12:40 Empowerment through decision-making and accountability in coaching. 13:47 Scheduled channel for focused task-based communication. 18:34 Optimize the communication process to reduce interruptions. 20:19 Please leave a review and share. Thanks! VALUABLE RESOURCES Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 This episode discusses the importance of systemising a business and the key roles needed to make it successful. Dr. Steve Day emphasises the role of the business owner in driving the systemisation process and building the right team around them. He highlights the need for a systems implementer to capture and manage tasks, procedures, and projects and a systems assistant to support the documentation and refining of the systems. The episode also touches on the significance of allocating resources, such as time and personnel, to ensure the systemisation journey does not stall. KEY TAKEAWAYS 💡 The key to successfully systemising a business is to allocate resources, particularly time, to allow someone to focus on implementing systems with 100% attention. 💡 The dream team for systemising a business includes the owner, ops manager, systems implementer, practitioners, and assistants. 💡 Hiring a new systems implementer and admin person or promoting someone with no other responsibilities to the systems implementer role can help ensure the systemisation process is successful. 💡 Failing to allocate enough resources, especially time, to systemisation efforts is a common reason why businesses fail in this process. 💡 Sharing valuable podcast episodes with friends and colleagues can also help them benefit from the information. BEST MOMENTS 00:31 - 💬 “The reality of getting there is sometimes a challenge.” 04:22 - 💬 “As a business owner, your role in getting your business systemised is to convince yourself, with 100% certainty, that the work your company needs to go through will give you the highest value return on anything else you can do.” 08:03 - 💬 “The majority will actually hire somebody new as a systems implementer because that person comes in without any other baggage.” 09:35 - 💬 “Your systems implementer's job is to sit with you and actually quiz you to get those systems down.” 11:36 - 💬 “The majority of business tasks can be now be classed as admin as it’s just somebody following a bunch of instructions.” TIMESTAMPED OVERVIEW 00:00 Systemized business is an attractive but challenging process. 03:13 Business owners: focus, understand role, systemise. 07:07 Commit time, energy, and hire for systemisation success. 10:51 Systemizing business tasks make roles more affordable. 15:37 Allocate resources or hire for system implementation. 16:41 Leave a review, share, rate, and spread the word, thanks. Goodbye. VALUABLE RESOURCES Free access to our flagship RECRUIT RIGHT FRAMEWORK Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode, Steve Day is joined by international entrepreneur and podcast host Jim James. They discuss why entrepreneurs should consider alternatives to starting their podcasts and how to leverage the platform effectively. Jim shares insights on why not every entrepreneur should start a podcast, emphasising the importance of considering statistics and practicality. Tune in to learn how to scale your business without the need to launch a podcast. KEY TAKEAWAYS 💡 Starting a podcast as a host requires time, network, equipment, budget, and perseverance. Being a guest can be a low-risk, low-cost way to participate in podcasting. 💡 Guests should focus on being concise, getting to the point quickly, and allowing the host to guide the conversation. Listeners drop off after about a minute and a half if they don't find the content engaging. 💡 Quality audio and video are crucial for credibility and engagement. Using external microphones and webcams can significantly improve the overall quality of the podcast. 💡 Guests should provide value to the audience by offering quizzes, free downloads, consultations, or gated content. Giving listeners a reason to connect and engage after the show is essential. 💡 Success, for Jim, is the ability to have meaningful conversations, spend time with family, maintain good health, and serve others through sharing knowledge and experiences. BEST MOMENTS 01:44 - 💬 “The average number of shows that get produced is seven. So what it tells us is that of the nearly four million podcasts, You know, most of them never get beyond the first seven or eight episodes.” - Jim James 11:02 - 💬 “One of the key aspects of being a guest is you connect to someone else's audience. I'm delighted to be on your show because you have this amazing audience that won't have heard of Jim James and the Unnoticed Entrepreneur podcast before.” - Jim James 11:34 - 💬 “81% of listeners would actually buy a good or service on the recommendation of a podcast host.” - Jim James 31:19 - 💬 “Give these people a reason to connect with you, give them a call to action, some kind of incentive to follow up with you.” - Jim James TIMESTAMPED OVERVIEW 00:00 Launch, production, and maintaining top podcast status. 05:23 Leveraging podcasting benefits as a guest. 08:46 Learn platforms like Riverside, SquadCast, Restream, and Zoom. 12:17 Start small, grow, guesting for podcast exposure. 15:02 Module teaches repurposing content for maximum exposure. 18:31 Podcast content drop-off tied to structuring. 20:33 Tips for podcast guests and hosts' interaction. 28:40 Maintain quality in recording and content distribution. 33:23 Acknowledging your performance and lead magnet strategy. 37:01 Share listener benefit, employ bridging technique effectively. 40:45 Knowing about services opens up opportunities. 44:07 Success is about health, family, and service. VALUABLE RESOURCES Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 GUEST RESOURCES Podcast: https://theunnoticed.cc Website: https://www.jimajames.com Get onto the best podcast shows- take a quiz: https://jim-elibtw0q.scoreapp.com/ PODCAST GUEST BLUEPRINT: https://academy.theunnoticed.cc/course/podcastguestblueprint#/sales?ticketId=27946000000094018&coupon=SYS50SYS50https://academy.theunnoticed.cc/course/podcastguestblueprint#/home ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before...

🎙 In this episode, Steve Day shares a celebratory moment within his business where a staff member presented a process improvement idea. The episode delves into the importance of creating a culture of continual improvement within small businesses. Steve highlights the five key elements necessary for fostering this culture: values, tools, knowledge, opportunity, and confidence. Through a detailed breakdown, he explains how having the right values, providing the necessary tools and knowledge, offering opportunities for improvement, and instilling confidence in staff members can lead to significant advancements in business processes. The episode showcases a real-life example of how empowering staff members to take ownership of process improvements can lead to positive outcomes and growth within the organisation. KEY TAKEAWAYS 💡 Values: Establish core values within your business that prioritise systems improvement and encourage a culture of continual professional development. 💡 Tools: Implement frameworks like the Sharpen with Ease process and task board management systems to empower your staff to automate, streamline, or eliminate processes effectively. 💡 Knowledge: Provide ongoing training and opportunities for learning to equip your team with the knowledge needed to identify areas for improvement and implement changes. 💡 Opportunity: Allocate dedicated time and resources for staff to focus on process improvement, ensuring they have the capacity to explore new ideas and strategies. 💡 Confidence: Foster a supportive environment where staff feel empowered to take risks, try new approaches, and learn from successes and failures in pursuing continual improvement. BEST MOMENTS 00:14 - 💬 “It means that it's not you, the business owner or the manager, that has to do all the thinking, creativity, and systems improvement basically.” 03:07 - 💬 “And as a small business owner, it's absolutely game-changing.” 04:20 - 💬 “Values are an important part of every business. We all have them, whether we've documented them or not.” 20:12 - 💬 “As a manager, what we're trying to do is to encourage people to just ‘have a go’. And the key way to do that is to not pass judgment on the suggested improvement or on the plan they wanna implement and just let it happen.” TIMESTAMPED OVERVIEW 00:00 Small business owners see continuous improvement success. 04:44 Actions must align with professed values to matter. 09:39 Empower through knowledge and professional development. 12:03 Small businesses can emulate successful marketing strategies. 15:50 Testing ideas crucial, measure, implement, time needed. 19:07 "Book inspires taking action, accepting responsibility." 20:11 As a business owner, struggle with involvement and judgment. 23:36 Encourage confidence, celebrate trying, and act positively. VALUABLE RESOURCES Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work...

🎙 In this episode, Dr. Steve Day discusses how he creates effective time management using Google Calendar and Google Tasks. With a focus on practicality and simplicity, Steve shares personal experiences and insights on maximising productivity and organisation through these tools. By emphasising the importance of structuring one's day, blocking out time for deep work, and integrating tasks seamlessly into the calendar, Steve provides a comprehensive guide to optimising time management strategies. KEY TAKEAWAYS 💡 Utilize Google Calendar for effective time management and productivity. 💡 Integrate Google Tasks with Google Calendar for task management and organisation. 💡 Block out specific time for deep work, hobbies, family time, and admin tasks. 💡 Sync Google Calendar with time tracking software for tracking and analysing time spent on tasks. 💡 Use Google Tasks for specific task management and agenda setting, including location-specific tasks and brainstorming lists. BEST MOMENTS 02:23 - 💬 “Today, however, I live by my calendar. It is the single browser window that never closes on my computer.” 19:31 - 💬 “Scheduling time to get stuff done is super important. Those little admin tasks.” 21:16 - 💬 “I also put family time on there. When I'm picking the kids up, it goes on there. So, no one can book a meeting because I've got to go and pick up the kids.” 22:32 - 💬 “Block out an entire day, once a month, for clearing out the crap. So have a day where you tidy your office, ensure you've finished off all those invoices you've meant to do, and reply to that message you always wanted to.” TIMESTAMPED OVERVIEW 00:00 Effective time management using Google Calendar techniques. 05:19 Shared family and business calendars for the organisation. 10:11 Automatically adding tasks and events to Google Calendar. 11:18 Syncs Google Calendar with time tracking software. 15:45 Blocking dedicated time for deep, valuable work. 19:26 Schedule tasks to clear your mind and be accountable. 21:35 Using the calendar for time management tips. 27:24 List of tasks and locations for shopping. 28:16 Using Google tasks to organise conversations and ideas. VALUABLE RESOURCES Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode, Dr. Steve Day delves into the challenging task of firing a staff member, acknowledging the emotional weight and consequences involved. Drawing from personal experiences, Steve reflects on the importance of being certain when making such decisions. He shares insights on utilising features within Google to gather evidence in misconduct cases, offering practical tips and step-by-step instructions. KEY TAKEAWAYS 💡 Firing staff is challenging: Steve emphasises the difficulty of firing staff members, highlighting the need to be absolutely sure before taking such a step. They acknowledge the significant consequences of the individual being dismissed, especially if they are the sole breadwinner in their family. 💡 Utilizing time tracking for evidence: Steve shares his experience using time tracking tools to uncover misconduct. By tracking staff members' time on spreadsheets, he could identify discrepancies and prove beyond reasonable doubt that certain individuals were exaggerating their work hours. 💡 Importance of clear evidence: Steve stresses the importance of having clear and irrefutable evidence when dismissing staff members. Utilising features within Google, such as version history and audit investigation in the admin console, can provide detailed evidence of misconduct. 💡 Navigating emotional challenges: There can be emotional challenges to face when deciding to dismiss staff members. 💡 Ensuring the right decision: Steve talks about the significance of having tools and evidence to ensure that the decision to dismiss a staff member is right. BEST MOMENTS 00:01 - 💬 “Firing a staff is, I think, one of the hardest things we have to do as business owners and managers.” 00:21 - 💬 “If they're being fired for some form of gross misconduct, it's unlikely you're going to pay them any notice period.” 00:51 - 💬 “Having tools available to make that decision easier and be confident that there is proof beyond a reasonable doubt.” 09:45 - 💬 “It's not typically the one-off events. If someone's logged an excessive amount of time for a piece of work, you think, how does that possibly take that long?” 15:58 - 💬 “It's not something I do routinely, it's just there if I need it to give the evidence I need to make the hard decisions in business.” TIMESTAMPED OVERVIEW 00:00 Rare dismissal situations due to false work claims. 05:39 Screen shows time tracking sheet for work. 10:18 Researching user changes using Google Admin Console. 14:20 Understanding history and backend empowers confident decision-making. 15:25 Quick and simple method for effective assessment. VALUABLE RESOURCES Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode, Dr. Steve Day discusses the importance of prioritising systems creation in business. He shares conversations he had with clients who were struggling to find the time to create systems and were procrastinating on the process. Steve emphasises the long-term benefits of having a systemised business. He highlights the power of saying “No” to non-essential tasks and focusing on building systems that will ultimately lead to greater success and freedom. He also shares his personal experience of prioritising systems creation and how it has allowed him to spend more quality time with his family. KEY TAKEAWAYS 💡 Prioritization is key: Steve emphasises the importance of prioritising system creation to achieve time and financial freedom in business. 💡The power of saying “No”: There is tremendous value in learning to say “No” to non-essential tasks and projects to focus on systemisation. 💡Long-term benefits of systems: While sales and immediate revenue may be easier to prioritise, a systemised business has many long-term benefits, including scalability and freedom. 💡Adjusting goals: Reassess your goals and focus on what is truly important to you, such as time, sustainability, and lifestyle, rather than comparing yourself to others. 💡Value of systems for personal life: Having systems in place allowed Steve to prioritise family time and enjoy a better work-life balance. BEST MOMENTS 02:35 - 💬 “It all boils down to one thing, and that’s prioritisation.” 03:04 - 💬 “The systems aspect is more difficult, I think, to sell to yourself in the short term.” 05:48 - 💬 “If you build your business to a point where it's profitable, or you've got money in the bank, or you know it's got good revenue, so you can afford just to take your foot off the gas for a few months.” 06:16 - 💬 “If you can do that and, as I say, take the gas just long enough to get that stuff done, then when you put the pedal back down, you don't get totally overwhelmed.” 07:05 - 💬 “It's really about convincing yourself that actually going a little bit slow, creating the systems will ultimately give you a far higher return than just getting the next deal in right now.” TIMESTAMPED OVERVIEW 00:00 Prioritization is key to business success. 05:08 Systemized business allows freedom and higher returns. 06:59 Prioritize time with family- appreciate created freedom. 10:16 Prioritize what's most important, focus and relax. VALUABLE RESOURCES Free access to our flagship DIDACT Framework Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Dr. Steve Day reflects on the challenges of balancing work and personal life when unexpected events, such as a sick child, disrupt our plans. He shares his experience of adjusting his schedule and prioritising his time to accommodate his son's needs while still managing his business responsibilities. Steve emphasises the importance of time blocking and being disciplined in allocating specific periods for work and personal activities. He also discusses the value of making time for activities that bring joy and fulfilment, such as skiing, even if it means temporarily setting aside work tasks. Overall, the episode highlights the significance of appreciating the finite nature of time and making conscious choices to prioritise what truly matters in our lives. KEY TAKEAWAYS 💡 Time blocking is important for maximising productivity and making the most out of opportunities. 💡Being forced to work in a more focused and efficient manner can lead to increased productivity. 💡It is important to prioritise and value the time spent on activities that bring joy and fulfilment, even if it may be slightly detrimental to business progress. 💡Having a clear schedule and prioritising personal activities, such as spending time with family or pursuing hobbies, can lead to a more balanced and fulfilling life. 💡It is essential to appreciate the value of time and make the most of the present moment, as it is finite and cannot be regained once it is gone. BEST MOMENTS 03:05 - 💬 “Having time or time to kill is not often the best way to be productive.” 12:41 - 💬 “If you don't prioritise that and schedule it in your diary and block it out and value it as high as any other meeting you would put in your diary with your top client, you have it the same, the same value in your brain, the time value in your brain, rather than just considering the monetary aspects of it.” 14:20 - 💬 “If you have the opportunity to enjoy the time right now because of the business you've got, even if that is slightly detrimental to your business, surely you should still do it.” 14:37 - 💬 “I still find time to record a podcast episode, still find time to go skiing, and still find time to hang out with my son, and being really, really happy with all those things.” 15:46 - 💬 “Hopefully, what you heard today took you one step closer to building a successful business so you can share your passion with the world and serve an ever-growing number of people.” TIMESTAMPED OVERVIEW 00:00 Adding value, cannot delegate, efficient under pressure. 03:31 Early morning work brings increased productivity and focus. 09:05 Focusing on work, but prioritising skiing. 10:08 Delegate routine tasks to prioritise personal time. 13:42 Entrepreneur prioritises joy over business success. VALUABLE RESOURCES Website: http://www.systemizeyoursuccess.com Facebook Group: http://facebook.com/groups/systemsandoutsourcing/ LinkedIn: http://linkedin.com/company/systemsandoutsourcing/ Instagram: http://instagram.com/systems_and_outsourcing/ YouTube: http://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you...

🎙 In this episode, Dr. Steve Day discusses the common question of when to hire your first assistant or virtual assistant. He addresses the fears and reservations that often arise when considering this step, whether you are a solopreneur or an established business with an in-house team. Steve shares his insights and experiences from helping numerous business owners overcome these barriers and embrace the benefits of working with remote workers. He also offers practical advice on preparing for the arrival of a virtual assistant and delegating tasks to maximise productivity and time freedom. Overall, this episode provides valuable guidance for those considering hiring their first assistant and highlights the transformative impact it can have on business success. KEY TAKEAWAYS 💡 Hiring a virtual assistant can benefit both solopreneurs and established businesses looking to go remote. 💡 The fears and reservations about hiring a virtual assistant are similar for both groups of people. 💡 Working with remote workers has challenges but also advantages, such as access to a larger job market and more affordable talent. 💡 It is important to overcome the fear of working with someone remotely and focus on building trust and effective communication. 💡 The right time to hire a virtual assistant is when you feel overwhelmed and need more time to focus on higher-value tasks. BEST MOMENTS 00:11 - 💬 “When should you hire your first assistant or virtual assistant?” 12:36 - 💬 “If you don't have a need to hire somebody, don't hire them. But if you've identified that your existing team is overworked or that you want to put more energy and time into creating systems and documenting your work...then it's just a case of actually pulling the trigger and doing it.” 17:13 - 💬 “Creating an operation manual for the sake of creating an operation manual is not even a labor of love. It's insanity. Unless you have an end game for yourself, this is, of creating an operation manual to hand over the work to somebody else, then there is no point in doing it.” 18:32 - 💬 “The sooner you actually pull the trigger and start that hiring process, the sooner you'll take it seriously and start thinking about what can I really delegate to this person?” 19:14 - 💬 “As soon as you feel you could do with a bit more time each day, that is the moment you should think I need to hire an assistant because I'm currently doing lower value tasks than my worth.” TIMESTAMPED OVERVIEW 00:00 Hiring virtual support has challenges but benefits. 03:56 Global interest in working remotely requires adaptability. 08:26 Trust-based approach fosters remote and local success. 10:50 Apps can monitor activity and location. Overcome fears. 15:49 Prepare and communicate to achieve successful delegation. 17:41 Delegate tasks, hire assistants and create more systems. VALUABLE RESOURCES Free access to our flagship RECRUIT RIGHT FRAMEWORK Website: www.SystemizeYourSuccess.com Facebook Group: Facebook.com/groups/systemsandoutsourcing/ LinkedIn: LinkedIn.com/company/systemsandoutsourcing/ Instagram: Instagram.com/systems_and_outsourcing/ YouTube: YouTube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will...

🎙 Dr. Steve Day interviews Kolleen Chesley, the CEO of LeadHERship Global and founder of Powerful Women of the Gulf Coast. Kolleen shares her personal journey and reveals her deep-rooted passion for supporting women in business. They discuss the challenges women face in business, including the struggle to quantify their worth and the pressure of societal expectations. She also shares her favourite apps, Harmony and Curable, which have helped her with meditation and overcoming chronic pain. This episode offers valuable insights into women's unique experiences and strengths in business. KEY TAKEAWAYS 💡 Kolleen emphasises the importance of community and collaboration in empowering women to achieve success. 💡 Women in business face challenges such as quantifying their worth and dealing with imposter syndrome. 💡 The perception of success on social media can negatively impact women's confidence. 💡 Successful women prioritise their goals, collaborate with others, take risks, and accept help. 💡 LeadHERship Global provides a network of support and resources for women in business. BEST MOMENTS 09:51 - 💬 “Women struggle in business because we don't understand how to quantify our worth.” 20:26 - 💬 “Successful women are the women that can collaborate. Collaboration, I think, is having the value of a true partnership and intentional collaborations.” 21:09 - 💬 “Successful women are not afraid to take risks. They're willing to try something that's new, and they're willing to ask for help.” 28:22 - 💬 “If we're happier as humans, we're more productive. We're less stressed. I mean, the world is just a better place if we're all feeling more valued and feeling supported.” 38:52 - 💬 “Success is conscious competence. Knowing the skills is one thing, but being conscious that you know the skills is a completely different level.” TIMESTAMPED OVERVIEW 00:00 Adopted, empowered, supporting women in business. 03:43 Discovering true passion through personal history. 08:19 Connecting with members, discussing struggles during COVID. 12:22 Clients took years to overcome media challenges. 16:25 First radio interview boosted by tiara confidence. 17:28 Flawless radio interview led to Tiara Fridays. 21:45 Relating to shared business challenges and equality. 26:29 UK making progress towards gender equality. 28:28 Self-care is crucial for success in life. 30:59 Respect and support women and men equally. 36:03 Apps Curable and Harmony aid with mental health. 38:45 Success is conscious competence, awareness and skill. GUEST RESOURCES Website: https://leadhershipglobal.com/ LinkedIn: https://www.linkedin.com/in/kolleenedwardschesley/ VALUABLE RESOURCES Website: www.SystemizeYourSuccess.com Facebook Group: Facebook.com/groups/systemsandoutsourcing/ LinkedIn: LinkedIn.com/company/systemsandoutsourcing/ Instagram: Instagram.com/systems_and_outsourcing/ YouTube: YouTube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Dr. Steve Day interviews Julie Wilkinson, an expert in mergers and acquisitions. Julie shares her background as a chartered management accountant and explains how she started her own company, Wilkinson Accounting Solutions. They discuss the importance of implementing corporate structure and governance in small businesses, as well as the benefits of planning for an exit strategy from the start. Julie emphasises the need for systems, processes, controls, and a strong management team to support business growth and prepare for a successful exit. She also provides insights on financing acquisitions and leveraging existing business resources. KEY TAKEAWAYS 💡 Julie Wilkinson has expertise in mergers and acquisitions and is a keynote speaker. 💡 It is important for small business owners to consider mergers and acquisitions as a means of growing their company. 💡 Planning for an exit strategy should be done from the start of a business. 💡 Building processes, systems, and controls are essential for business growth and success. 💡 It is vital to have accurate financial reporting and analysis to make informed decisions and attract potential buyers. BEST MOMENTS 04:53 - 💬 “I believe everybody should have an exit plan. And I think people should be thinking of their exit plan from the moment they start their business.” - Julie Wilkinson 27:26 - 💬 “I don't think the end goal should change. You know, if you know in your heart, I want to deliver this type of service, don't fluctuate from that overall goal.” - Julie Wilkinson 30:28 - 💬 “I think, why do people want to put that on their shoulders? You know, if they just think about these things early doors, have a bit of a plan, it will just become easier for you later down the line.” - Julie Wilkinson 36:21- 💬 “Systemising it doesn't itself, I don't think, make the success. What makes the success is the process around that system.” - Julie Wilkinson 36:49 - 💬 “If you're not truly understanding your accounts, you're not really in a good position to move forward because you don't know exactly if everything's reconciled and fully up to date.” - Julie Wilkinson TIMESTAMPED OVERVIEW 00:00 Experienced accountant starts company to help SMEs. 03:33 Starting a business organically vs. through acquisition. 08:48 Get funding, utilise cash flow, and manage stress. 10:22 People are used to bigger debts than they thought. 15:50 Early implementation of processes prevents growing problems. 16:37 Plan scalable processes and systems before rapid growth. 20:56 Control processes are essential for financial oversight. 25:52 Flexibility is essential. Set goals and maintain vision. 27:13 Focus on goals and track key performance indicators. 30:13 Plan early, reduce stress and bring in support. 34:12 Transitioning from job to business for time. 36:01 Incorrect bookkeeping leads to financial risk. GUEST RESOURCES Website: https://wilkinsonaccountingsolutions.co.uk/ LinkedIn: https://www.linkedin.com/in/juliewilkinson-accounting/ Build and Exit Podcast: https://podcasts.apple.com/gb/podcast/build-and-exit/id1676606866 VALUABLE RESOURCES Website: www.SystemizeYourSuccess.com Facebook Group: Facebook.com/groups/systemsandoutsourcing/ LinkedIn: LinkedIn.com/company/systemsandoutsourcing/ Instagram: Instagram.com/systems_and_outsourcing/ YouTube: YouTube.com/@drsteveday42 ABOUT THE GUEST Julie is a highly acclaimed keynote speaker and mentor who focuses on mergers and acquisitions. Her podcast channel ‘The Build and Exit’ has been hugely popular, with 2k listeners in just over four months. She also did her first television interview at the end of July. ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in...

🎙 Dr. Steve Day interviews Luana Ribeira, the founder of Dauntless PR. Luana shares her expertise in helping business owners and entrepreneurs catapult their success by leveraging the power of Public Relations or PR. She explains that PR is most effective when a business is established and has a clear understanding of its audience and messaging. Luana also discusses the importance of overcoming fears and self-doubt when it comes to visibility and offers practical tips for getting started with PR, such as writing articles for publications and utilising platforms like Harrow. She emphasises the value of building trust and credibility through PR and shares success stories of clients who have achieved global recognition and increased their impact through strategic PR efforts. KEY TAKEAWAYS 💡 Public Relations is most beneficial for established businesses with clear offers, audience, messaging, and systems in place. 💡 Public Relations helps increase trust, and credibility and reach new audiences, but it's not a leads and sales system on its own. 💡 Overcoming fear and self-doubt is a common challenge when it comes to visibility, but it's important to push through and keep expanding. 💡 Social media can be a great tool for Public Relations, as it allows for free exposure and the opportunity to connect with new audiences. 💡 Building trust and credibility through Public Relations can lead to increased business growth and opportunities for success. BEST MOMENTS 04:27 - 💬 “The best time for PR is very simply when the business is established.” - Luana Ribeira 04:38 - 💬 “Good PR is never going to harm. There's never too early if you want to create a buzz around an offer or something like that that you're doing.” - Luana Ribeira 06:09 - 💬 “PR helps those things to work better by increasing trust, credibility, and reaching huge new audiences.” - Luana Ribeira 13:45 - 💬 “Give yourself permission to do it badly and to keep working on it.” - Luana Ribeira 43:05 - 💬 “The more people see us, the more people hear us, the more people see our name, the more they trust us.” - Luana Ribeira TIMESTAMPED OVERVIEW 00:00 First book led to freedom, travel, and collaboration. 03:44 The Best time for PR is when established, and beneficial. 07:10 Sweden and UK business transitions due to COVID. 11:00 Overcame severe social anxiety to face the camera. 15:25 Overcoming self-doubt as a business owner. 17:13 Negative voices and distractions called goblins. 22:19 Dauntless offers membership, PR foundations, and support. 26:07 Podcasting provides lasting, efficient marketing opportunities. 29:34 Encourage taking first steps in business marketing. 31:16 Send valuable articles as conversation openers to leads. 35:13 Disagreement led to trying coaching or therapy. 38:26 Approach TV interviews with genuine storytelling intent. 43:08 Exposure builds trust, leading to potential sales. 43:59 Engage the audience with consistent marketing on the topic. 49:49 Finding fulfillment and freedom through passion-driven work. 50:44 Loving what you do is true success. GUEST RESOURCES Website: https://dauntlesspr.com/ Email: hello@dauntlesspr.com Instagram: https://www.instagram.com/luanadauntlesspr/ VALUABLE RESOURCES Website: www.SystemizeYourSuccess.com Facebook Group: Facebook.com/groups/systemsandoutsourcing/ LinkedIn: LinkedIn.com/company/systemsandoutsourcing/ Instagram: Instagram.com/systems_and_outsourcing/ YouTube: YouTube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology...

🎙 In this episode, Dr Steve Day introduces an innovative app called CastMagic that utilises AI technology to streamline content creation and repurposing. He shares his personal experience using AI to enhance various aspects of his business, including marketing, content writing, communication with clients, and recruitment processes. Steve highlights the ease of use and powerful features of CastMagic, which eliminates the need for extensive AI knowledge and expertise and also provides a detailed walkthrough of the app's functionalities, such as generating copy for podcasts, videos, meetings, sales calls, and more. KEY TAKEAWAYS 💡 CastMagic is an AI-powered app that helps businesses produce high-quality copy for various aspects of their operations, such as marketing, content creation, and communication with clients. 💡 The app offers a wide range of features and prompts for different types of content, including podcasts, meetings, coaching calls, and sales calls. 💡 CastMagic generates output without the need for expertise or extensive training, making it accessible and user-friendly. 💡 The app provides valuable tools for content creation, such as keyword suggestions, timestamp overviews, actual scripts, and social media post templates. 💡 Integrations with platforms like YouTube, Zapier, and RSS feeds make it easy to publish and distribute content across multiple channels with minimal effort. BEST MOMENTS 00:03 - 💬 “AI is the hot topic at the moment, and we are using it massively on a business to help my team produce better quality copy for pretty much every aspect of our business.” 01:32 - 💬 “It's an incredibly powerful tool with loads of great features and more features coming out all the time.” 08:11 - 💬 “It allows us to get huge amounts of ideas and also fast track a lot of the process of going through, like what the keywords should be using here.” 22:35 - 💬 “The amount of work we now get done in the same amount of time as we had before is massive.” 23:20 - 💬 If you're looking for an app to help you effortlessly repurpose your content into multiple different streams, multiple different channels, loads of ideas and keywords and title ideas and all that stuff that obviously can take quite a lot of time and skill to produce, then I think it's an absolutely awesome app.” TIMESTAMPED OVERVIEW 00:00 CastMagic app streamlines content creation and analysis. 06:06 Create custom prompts for automatic podcast transcription. 07:03 Customized email prompts for consistent storytelling voice. 11:57 Easy copy-paste content with prompts and emojis. 15:04 Useful coaching session worksheet, key questions, analogies. 18:18 Innovative tool for transcribing and organising information. 20:20 RSS feed content easily imported, expand options. 23:35 Expressing gratitude for something appreciated. VALUABLE RESOURCES Click here to get CastMagic now, and use the promo code MAGIC20 to get 20% off your first three months. Website: www.SystemizeYourSuccess.com Facebook Group: Facebook.com/groups/systemsandoutsourcing/ LinkedIn: LinkedIn.com/company/systemsandoutsourcing/ Instagram: Instagram.com/systems_and_outsourcing/ YouTube: YouTube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners are overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing...

🎙 Dr Steve Day introduces the concept of turning process maps into actionable projects that can be delegated and managed effectively. He explains how process mapping can be used to create a reliable and consistent workflow in a business, allowing tasks to be handed over without the need for micromanagement. Steve emphasises the importance of using standardised techniques, such as BPMN, to ensure clarity and understanding across the team. He also shares the Perfect Process Pipelines methodology, which breaks down processes into stages and incorporates chase-up loops and endpoints to streamline and manage complex workflows. KEY TAKEAWAYS 💡 Process mapping is a powerful tool that allows businesses to document and visualise their workflows in a standardised way. 💡 The Perfect Process Pipelines technique helps turn process maps into actionable projects that can be delegated and managed effectively. 💡 By breaking up processes into stages and using task management apps, businesses can easily track progress, identify bottlenecks, and allocate resources accordingly. 💡 Chase-up loops are a useful tool for managing complex follow-up processes, allowing businesses to automate and streamline communication with clients or internal team members. 💡 The endpoint feature in process mapping helps businesses track and measure the success of their processes, allowing for continuous improvement and optimisation. BEST MOMENTS 00:07 - 💬 “And that is how we turn process maps into delegatable, manageable projects that mean that anybody or any team of people can do work consistently without your involvement.” 00:50 - 💬 “It allows you to get things that are currently in your head, the decisions, the timings, everything about the way your business works and get it down a way that other people can use.” 02:47 - 💬 “Ignoring this and trying just to wing it and not have a structured way of mapping out the more complex parts of your business, there's too much to interpret, at least too much for people to do it their way, rather than doing it the right way or the best way that you know right now.” 08:20 - 💬 “Process maps allow you to map all of this type of stuff out to be able to get all of these decisions that you're currently having in your head down in a way that other people can do them for you." 10:12 - 💬 “Process maps give you that flexibility but also the consistency as well.” TIMESTAMPED OVERVIEW 00:00 Be aware, document, improve, and be consistent. 03:06 Process maps are critical for understanding business processes. 08:03 Outsource management for better business growth. 09:17 New methodology streamlines process mapping for organisations. 14:11 Standardized process mapping streamlines business operations and training. 15:32 Standardized BPMN process mapping for delegation. 21:13 Different stages may have multiple destinations. 24:39 Define process stages, create task manuals, and establish an overview. 26:17 Simplified chasing up process with effective loop. 30:08 Recording process endpoints and tracking outcomes is crucial. 31:56 Delegate works effectively using process pipelines. Access resources at www.systemizeyoursuccess.com VALUABLE RESOURCES To learn more about how to use the Perfect Process Pipeline (PPP) in your business, please visit the EPISODE PAGE on our blog to watch a video introduction to this system. Website: www.SystemizeYourSuccess.com Facebook Group: Facebook.com/groups/systemsandoutsourcing/ LinkedIn: LinkedIn.com/company/systemsandoutsourcing/ Instagram: Instagram.com/systems_and_outsourcing/ YouTube: YouTube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in...

🎙 Dr. Steve Day introduces the concept of the Core Revenue Flow, a tool he uses to help businesses visualise how they generate money and identify areas that need attention. He explains the different stages of the client journey, from creating awareness to delivering the service and getting repeat business. Steve emphasises the importance of systemising these processes to create a business that can scale without the owner's constant involvement. He provides a downloadable template and walks listeners through a real-life example to demonstrate how to implement the Core Revenue Flow in their businesses. KEY TAKEAWAYS 💡 Focusing on the parts of your business that you love and ignoring critical areas can hinder the success and profitability of your business. 💡 The Core Revenue Flow is a tool that helps visualise how your business generates money and identifies areas that need attention. 💡 By systemising the creation of new clients, delivering services, and getting repeat business and referrals, you can create a scalable business that doesn't rely on your constant involvement. 💡 The Core Revenue Flow template helps map out each stage of the client journey and identify areas that need improvement or attention. 💡 It's essential to prioritise and focus on the core revenue-generating activities in your business to ensure sustainable growth and profitability. BEST MOMENTS 3:35 - 💬 “Your business needs to be creating revenue in order for it to be sustainable and for you to continue doing good in the world.” 3:58 - 💬 “Your business cannot scale without you. It can't function really without you. If you can't create revenue without your day-to-day involvement, then it's not a business that can grow beyond you.” 4:18 - 💬 “The Core Revenue Flow allows you to be sure that you are generating the most amount of revenue possible by systemising the entire flow even if you're involved in it.” 14:23- 💬 “The idea of the Core Revenue Flow is to say, if everything else failed in my business, if I just had this one revenue stream, this would still sustain the business.” 39:21- 💬 “You need to be aware, like, is it happening, even if it's happening badly? Is there anything more important that I need to actually just get off the ground and start before I then start working more on the stuff that actually exists, even if it is really bad?” TIMESTAMPED OVERVIEW 01:18 Video and template help map out revenue flow. 03:47 Systemized core revenue flow for maximum profit. 09:10 Closing opportunities: Zoom/phone calls, proposals, agreements. Follow-up: Calls, texts, emails, automated/manual. Taking money: Cash, website checkout, phone, invoice. Upselling: Added value, discounts, and special offers. Utilising momentum: Justifying and maximising their investment. 11:42 "How to amplify and generate repeat business: case studies, testimonials, referrals, community, loyalty discounts, mapping revenue flow." 14:21 Property managers and estate agents need multiple revenue streams. 19:39 Actual tasks: products, services, generating leads, sales. 20:59 Web link for call booking on the website, live events, warm-up ban not active. Nurture stage: send emails and educate about business. Prospect stage: convert leads into prospects. Sales campaigns, strategy calls, lead magnets. 25:49 Automated onboarding, support, courses, feedback, referrals 27:36 Logical process for clients, engage, improve, bigger audience, software stack. 31:28 Improving the orange triangle needs attention and revenue flow. 34:19 Focus on revenue and increase ad spend for more clients. 38:30 A Red circle indicates bad, but don't act. VALUABLE RESOURCES To get your own copy of the Core Revenue Flow TEMPLATE, please visit the EPISODE PAGE on our blog. Website: www.SystemizeYourSuccess.com Facebook Group: Facebook.com/groups/systemsandoutsourcing/ LinkedIn: LinkedIn.com/company/systemsandoutsourcing/ Instagram:...

🎙 Steve Day shares his journey and the reasons behind his passion for systemization and remote working. He discusses the challenges he faced when he moved to Stockholm and had to figure out how to support his UK property portfolio from a distance. Driven by the desire to have more time with his family and live a location-independent lifestyle, he delves into the creation of his DIDACT Framework, which solves the problems he encountered when working with virtual assistants. He emphasizes the importance of empowering team members and shares insights on the hiring process, highlighting the need for a structured approach to attract and select suitable candidates. KEY TAKEAWAYS 💡 The importance of understanding one's values: Steve shares how understanding his values helped him decide to transition from medicine to remote work and prioritize his family. 💡 The DIDACT System: Stands for Description, Inputs, Deliverables, Access, Checks, and Time. This system helps in effectively delegating tasks and ensuring they are done correctly. 💡 The RED method: Stands for Record, Explain, and DIDACT, is a practical approach to systemizing tasks. By recording oneself explaining a task, it becomes easier to delegate and create operation manuals. 💡 Empowering team members: Dr. Steve Day emphasizes the importance of empowering team members, regardless of their location. By providing opportunities for growth, learning, and valuable skills, team members can feel motivated and valued. 💡 Improving the hiring process: Dr. Steve Day shares the importance of having a structured and thorough hiring process. By attracting the right candidates, testing their skills, and conducting recorded interviews, businesses can make more informed hiring decisions and reduce turnover. BEST MOMENTS 4:51- 💬 “I read loads of different books about finding your way and values and all the rest of that. And eventually landed on his conversation with Dr. Demartini.” - Steve 10:04- 💬 “DIDACT was one of the first real effective systems I ever created... It was a solution to six major problems that I had when I was working with my first ever sort of virtual assistant.” - Steve 16:38- 💬 “The biggest reason small business owners, especially solopreneurs, don't take this leap of faith and either hire their first assistant is because they think they need to get systemized before they hire.” - Steve 28:04- 💬 “So, when you're hiring people and giving them an opportunity to work for a UK-based company... You can offer them a really good wage as well. You can offer them the ability to learn an industry in a country where other people need people with that expertise.” - Steve 30:13- 💬 “I wish in the early days, I put more effort into the hiring process... The problem with that is you're then comparing apples and pears. No two CVs are similar enough to actually have any true comparison objective opinion on.” - Steve TIMESTAMPED OVERVIEW 06:28 Valuing business over family and health. 09:38 Effective system solving 6 problems in business. 10:22 Clear instructions and understanding consequences increase productivity. 16:01 Reasons why solopreneurs don't hire assistants: systemise, no systems, work falls back on the owner. Proposed solution: RED method - record, explain, DIDACT. 17:05 Creating operation manuals made easier with DoIT. 22:45 Brand guidelines, style guidelines, bio, photos. Feed information to create personalised content. 24:29 Track your time to prioritise and succeed. 27:30 Good work-life balance, valuable skills, high status. 32:19 A Rigorous process ensures candidates meet requirements. 36:08 Passwords shareable, assume visible; use u and a technique, change important ones. 37:02 Easy password management solution for company efficiency. 41:08 Takeaways: prioritise tasks, efficient recruitment, handy acronyms. VALUABLE RESOURCES Steve Day The DIDACT Framework The Guide to hiring the right team members for your UK Property...